COVID-19 Protocols for in-person events

This following information outlines the steps the CIG will take to keep students, volunteers, teachers, coaches, parents, and staff safe in the return to in-person events.

As the Canadian Improv Games (CIG) operates events during the Covid-19 pandemic, we aim to have policies and procedures in place to ensure the health and safety of participants, families, staff, teachers, and volunteers and decrease risk of disease transmission. The CIG COVID-19 operational plan is based on Canadian Public Health documents. As Public Health directives change over time, the CIG will update this working document in order to maintain constant compliance with current Canadian Health Directives. This document acts as a blanket document for all programming nation-wide but addendums may be added for specific regional health guidelines.

 

Coronavirus disease (COVID-19) outbreak updates, symptoms, prevention, travel, preparation – Canada.ca

 

The goal of this document is to provide guidance on how to reduce the risk of transmission of the virus that causes COVID-19 at all in-person CIG events. The COVID-19 protocols in this document apply to all in-person CIG events as well as all program and administrative operations. It is expected that all parents, staff, visitors, students, teachers, and volunteers comply with the COVID-19 protocols in this document in order to help CIG staff identify and manage risk and ensure our staff and users can comply with the CIG’s COVID-19 prevention protocols.

To ensure awareness of and compliance with all of our new COVID-19 procedures, the CIG will make sure this information is readily available to our staff, families, members and visitors on our website (www.improv.ca), upon program registration and upon request, as well as post clear signage at all events.

 

CIG will continue to revise this COVID 19 Operational Plan in accordance with any and all changes issued by provincial health units. The CIG will keep staff, volunteers, teachers, students, and families up to date on any changes in CIG operations connected with COVID 19 prevention.

 

Staff, families, volunteers, visitors and our members must comply with these COVID-19 procedures daily.

 

ALL participants and staff must READ, SIGN and RETURN the last page (MOU) of this document with your registration waiver form.

 

Non-compliance with the CIG’s COVID-19 procedures may result in immediate removal from the event without refund.

To prevent the introduction of COVID-19 into CIG events, people experiencing any ONE of the symptoms listed below, including children, staff and visitors, should not participate in a CIG event and should follow up with COVID 19 testing:

 

  1. a) Anyone who is experiencing any one of symptoms suggestive of COVID-19:
  • Fever, chills, sweats
  • New or worsening cough
  • Sore throat, hoarse voice
  • Headache, muscle aches, unusual fatigue
  • Shortness of breath
  • Congestion, runny nose, sneezing
  • Red, purple bluish lesions on feet or toes
  • Loss of sense of smell or taste
  • Diarrhea
  1. b) Anyone who has travelled outside of the province in which they are participating in a CIG event in the last 14 days.
  2. c) Anyone who is a close contact of a confirmed case of COVID-19 in the last 14 days.
  3. d) Anyone who is instructed by public health to self-isolate while waiting for results of a COVID-19 test.
  4. e) Anyone who is living or staying with someone who is required by public health to self-isolate.

 

Participants are required to complete a COVID self-assessment at home before any CIG event. Each province has a different self-assessment tool. Please use the provincial tool most applicable to your region

 

Any person who interacts with the CIG (volunteer, staff, student, etc) needs to stay home if they are feeling ill, even if their symptoms are mild. Even if the illness is not COVID-19 related, participants who are ill must not return to the CIG event until their symptoms are gone in order to prevent the transmission of ANY illness.

 

If a participant displays illness consistent with symptoms or conditions listed above while attending a CIG program, staff will safely isolate the participant and the participant’s parent/guardian will be contacted immediately by staff. 

 

Parents/guardians are required to pick up the participant from the event site within one hour of notification by a CIG staff person. Families must follow up with COVID testing for re-entry into CIG programs.

Families must disclose any pre-existing health conditions of children in programs to the CIG as part of program registration. If a participant displays symptoms normally consistent with a pre-existing health condition, (ie: asthma, allergies) they may not be required to go home if the symptomatology is a normal part of a pre-existing health condition.

 

Staff and volunteers 

Staff and volunteers are required to self-screen daily for signs and symptoms of COVID-19 at home before coming to work at any CIG site. Staff need to stay home if they are feeling ill, even if their symptoms are mild.

 

If a staff/volunteer person displays illness consistent with symptoms or conditions listed above while at work, they will advise a supervisor and immediately go home. 

 

Staff/volunteers must disclose any pre-existing health conditions to their supervisor. If staff/volunteer display symptoms normally consistent with a pre-existing health condition, (ie: asthma, allergies) they may not be required to go home if the symptomatology is a normal part of a pre-existing health condition

 

Teachers and Parents 

Teachers and parents must self-screen for COVID-19 symptoms before attending a CIG event. Parents or teachers may be asked to congregate in a different space at the venue if capacity limits are reached. 

 

If teachers/parents display illness consistent with symptoms or conditions listed above while attending a CIG event they may be asked to leave.

The CIG will be following prevention methods as outlined by the Canadian Government to ensure the safety of all participants.

Coronavirus disease (COVID-19): Prevention and risks – Canada.ca

 

These methods include, but are not limited to:

  1. Social distancing (2 meters or 6 feet)
  2. Keep your hands clean
  3. Wear a non-surgical mask
  4. Cough & sneeze etiquette (into your elbow)
  5. Limit social gatherings
  6. Clean and disinfect often

 

However, some of these measures such as social distancing are not always practical in Canadian Improv Games settings. Below is a brief summary of the public health measures in place at all CIG events. Please see section 11 for specifics for nights of play, all teams training, etc.

 

  1. Small group gathering sizes “Program Cohorts”:

At CIG sites, groups of participants and staff will be organized into “Program Cohorts” with a consistent membership in each cohort.

 

Cohorts are a maximum of 15 participants PLUS staff and volunteers.

 

When feasible, participants from the same schools will be in the same Program Cohort.

 

Participants in a Program Cohort will be kept together throughout the day and must be physically distant from all other Program Cohorts at the event. Program Cohorts cannot be combined unless the individual program cohorts can maintain social distance throughout the activity.

In the event that the CIG is short-staffed due to illnesses, and given that program cohorts cannot be combined, the CIG may have to cancel a Program Cohort, without notice, on any given day if sufficient staff are not available to maintain an appropriate ratio.

 

  1. Physical Distancing:

As a general rule, all individuals must observe physical distancing requirements of at least 2 meters (6 feet). Staff and participants assigned to the same daily program cohort are NOT required to physical distance from each other, but are required to physical distance from other program cohorts. However, it is not always practical in CIG settings.

Where possible, maintain physical distancing:

o Between staff members in the workplace

o Between staff members and essential visitors

o Between program cohorts

o Between staff members and parents/guardians, during pickup and drop-offs

 

Staff and participants within their Program Cohort group ARE NOT expected to maintain physical distance from each other or from other participants, but must wear a face mask. Staff and volunteers will help maintain distance between Cohorts.

 

  1. Non-surgical masks for staff and participants

When indoors, all staff and participants must wear a non-surgical face mask. There may be some exceptions to this rule as outlined below (for example performing a scene or if outdoor learning is possible)

Staff and participants are required to wear non-surgical face masks in the following situations:

  1. When in program cohorts and physical distancing is not possible
  2. When in public facilities or shared spaces such as hallways, bathrooms, elevators, stairways
  3. When entering and exiting CIG events
  4. When feeling ill while at CIG programs

Parents are required to provide participants with reusable, non-surgical face masks. The CIG will have a limited supply of non-surgical face masks available for participants if needed.



  1. Personal hygiene

All individuals entering a CIG event must wash and sanitize hands prior to entry and/or wash their hands often with soap and water for at least 20 seconds.

Handwashing is required:

  • Before entering CIG program spaces, after getting off the bus, etc.
  • Before and after eating or drinking refreshments and snacks
  •  After sneezing, coughing
  •  Upon returning to the event from outside

Staff and volunteers will help maintain good hygiene etiquette in all participants. 

 

  1. Environmental Cleaning and Disinfecting

Cleaning refers to the removal of dirt, grime and impurities with the use of soap and water. In many cases the cleaning and disinfection of an event space will be provided by the space’s custodial staff (such as high schools or theatres) in the event that custodial staff are not available to aid in the cleaning and disinfecting of a CIG event- CIG staff and volunteers will be responsible for frequent cleaning.

 

  1. Outdoor Learning

One of the best ways to promote physical distancing is through outdoor learning. When possible CIG Regional Producers and trainers will aim to teach some parts of the day outside to increase physical distancing and provide safe opportunities for participants and staff to remove face masks while outdoors and physically distancing.

  1. When entering an event site, all participants, staff and essential visitors will be required to use hand sanitizer available at the front door prior to entering. 

 

  1. Parents/guardians/teachers and required visitors will also be required to wear a face mask and maintain physical distancing while at the event.

 

  1. Parents/guardians/teachers who wish to speak to CIG staff members are asked to do so via phone, email, text, Zoom or by appointment. 

 

  1. All required visitors/parents/volunteers/contractors entering a CIG event must also be pre-screened, use hand sanitizer upon entry, maintain physical distancing and sign the COVID log, for potential contact tracing purposes.

Program Safety Measures to prevent the transmission of disease

 

Daily education, regular communication and clear signage on prevention measures such as hand washing and cough etiquette and physical distancing. 

At the beginning of the day students/volunteers/staff/teachers will be reminded of the safety rules.

 

Program Cohorts with a max of 15 individuals, with no interaction between program Cohorts.

Program Cohorts must always maintain 2 metres physical distancing from other program Cohorts.

 

No sharing of food. 

 

Water Bottles. 

If the event space has water fountains, they will not be used for drinking. Fountains will only be used to refill water bottles. Participants are encouraged to bring their own water bottles to ensure proper hydration throughout the day.

 

Spaces

Wherever possible, CIG staff will ensure all available windows and doors remain open (weather permitting), to maximize ventilation capacity in each event. Spaces with higher ceilings (such as auditoriums or gyms) will take priority when booking spaces for events.

 

Frequent hand washing, hand sanitizer and non-surgical face masks will be available to all staff and participants at CIG events.

 

First Aid administration

First aid is not often required at CIG events, and if it is it is almost always delivered by participants’ teachers. Should a participant/volunteer/teacher require first aid that must be delivered by a CIG volunteer/staff – a qualified staff member will administer First Aid, while wearing a face mask and disposable gloves.

The CIG’s Outbreak Management plan is to the directives of public health COVID-19 vaccination: the 2021-2022 school year and public health measures

 

Daily attendance records and health screening results are kept for all staff and participants, as well as a registry of visitors in order to facilitate accurate contact tracing, if necessary.

 

Any participant or staff person who feels ill and/or displays symptoms of COVID-19 while at a CIG event will immediately wash their hands, wear a face mask, and isolate from in a designated self-isolation area and will leave the site as soon as possible.

 

Staff supervising an ill participant will be required to wear a face mask while with the child until the parent arrives for pick-up.

 

In the event of a multi-day event (such as a regional tournament) students, staff, volunteers, etc. will not be allowed back to a CIG event until they have received a negative COVID test.

 

If a case of COVID-19 is confirmed to be connected to any CIG event – local Public Health officials will take immediate responsibility for all contact tracing procedures and will provide CIG management with guidance and direction including ensuring that appropriate supports are in place to coordinate the response.

 

ONE confirmed case of COVID-19, involving a CIG participant, staff, or volunteer, would be considered an outbreak.

 

Public Health directives may include, but not limited to:

  1. A positive COVID-19 test triggers an immediate contact tracing process by local Public Health, which will identify all close contacts of an individual with positive COVID 19. The CIG will assist Public Health by sharing our attendance and visitor logs for the specific site.

 

  1. Public Health will direct close contact individuals to testing and/or self-monitoring for symptoms.

 

  1. Public Health will assess and advise CIG regarding cancellation of future CIG events.

 

  1. CIG will advise all families of any cancellation or postponement due to a COVID 19 exposure.

 

Any staff person or parent/guardian of a child who personally, or if their child feels ill, symptomatic of COVID-19 or possibly exposed to a case of COVID-19 is expected to contact public health for testing and follow up, and NOT attend a CIG event unless given the all-clear from public health. 

Before coming to an event:

Staff are required to self-screen daily for signs and symptoms of COVID-19 at home before coming to a CIG event. Staff need to stay home if they are feeling ill, even if their symptoms are mild.

 

While at work:

  1. Complete attendance records daily. Recording your attendance DAILY is required for the purpose of contact tracing.

 

  1. Respect and maintain physical distancing between staff members, as required. This includes: common areas such as kitchen and washrooms, back stage, and in the staff room. Staff working in the same program cohort are not required to physical distance from each other or participants in their cohort. Staff must also wear a non-surgical mask when physical distancing between staff is not possible.

 

  1. Stay with your Program Cohort throughout the day. CIG staff/volunteers may gather during lunch breaks but must maintain physical distance from each other.

 

  1. The CIG will work diligently to maintain constant communication between teachers/volunteers/parents/students.

 

  1. Shopping for program supplies will be carried out by a Regional Producer or Program Manager only.

 

  1. The CIG will provide staff with some PPE, such as a reusable face mask per staff person, disposable face non surgical mask, if required and gloves, as required- though volunteers are encouraged to bring their own.

 

  1. If feeling ill while at work, staff must immediately wash their hands, wear a face mask, self-isolate from others at the club, report feeling ill to a supervisor and leave the club as soon as possible. All staff feeling ill are expected to complete a COVID 19 test and follow directions if further assessment is required prior to returning to work.

 

Staff/Volunteer Training and Orientation:

During the volunteer meeting, staff and volunteers will review the COVID protocols outlined in this document to ensure that all CIG events are safe. This document will be available to all staff and volunteers at any time.

 

Staff will continue to check in on CIG volunteers to ensure the safety of the participants and the volunteers. Volunteers are to report unsafe behaviour immediately to their regional producer or program manager.

 

Staff and volunteers need to stay home if they are feeling ill, even if their symptoms are mild.

 

Staff/volunteer Injury at work:

First aid is not often required at CIG events, and if it is it is almost always delivered by participants’ teachers. Should a participant/volunteer/teacher require first aid that must be delivered by a CIG volunteer/staff – a qualified staff member will administer First Aid, while wearing a face mask and disposable gloves.

 

Volunteer Meetings

Wherever possible, CIG volunteer meetings will be held virtually.

 

Staff/volunteer Communication

All staff/volunteer communication must respect physical distancing protocols. Maintaining a 2-metre (6 foot) distance while in conversation is expected at all times. Rides to and from CIG events should be discussed with RPs or Program Managers in advance to ensure safe travel for all volunteers and staff.

Public Health measures regarding COVID-19 will continue to evolve and change over time. 

 

CIG senior staff are responsible for the continuous monitoring of federal and provincial COVID-19 updates and for subsequent CIG policy changes and updates, as directed by public health. 

 

CIG senior staff will be responsible for communicating new information and protocols regarding COVID-19 to the entire staff team in a timely basis and for monitoring compliance of COVID-19 protocols.

 

The CIG will ensure all parents/guardians, staff and visitors to the club will receive the new COVID-19 Operational Plan prior to starting work, registering a child for programs, or visiting the club site.

 

The CIG will also post its COVID-19 Operational Plan on its organizational website for easy access by families, staff and members of the public.

 

Ongoing and regular communication with teachers and participants will be via weekly online newsletters and will share all program information to help parents/guardians plan each week, as well as reminders of important COVID-19 prevention strategies.

All-Teams Events

  • As much as possible students from the same school will be in groups together
  • Social distancing among all participants will be encouraged at all times, though when this is not possible- students on the same team will be paired up for scene work.
  • Venue Capacities and school rules will be followed depending on the host school/venue. If the venue rules or school rules are more restrictive than the CIG’s base rules then the rules laid out by the venue or school will be followed.
  • Producers/Program Managers/CIG Representatives will be in contact with venues/schools ahead of time to ensure that COVID protocols are understood and followed
  • Participants/teachers/volunteers will be given all of the information needed to be safe at CIG events
  • Masks will be worn indoors at all times
  • If volunteers share rides they are to speak to their Regional Producer or Program Manager ahead of time to ensure the safety and comfort of all volunteers

 

Regional Tournaments/Exhibition Nights of Play

  • Masks will be worn by all participants, audience, and volunteers inside
  • If volunteers share rides they are to speak to their Regional Producer or Program Manager ahead of time to ensure the safety and comfort of all volunteers
  • Masks may be removed by teams while they perform their scenes. Masks will not be removed until the ref begins the scene countdown. Masks must be put back on as soon as the scene is over. 
  • Team members do not need to maintain social distance while seated on the stage together- but teams must socially distance themselves from OTHER teams on the stage.
  • Producers/Program Managers are responsible for producing the shows as such that teams can maintain distance on stage
  • Venue Capacities and school rules will be followed depending on the host school/venue. If the venue rules or school rules are more restrictive than the CIG’s base rules then the rules laid out by the venue or school will be followed.
  • Producers/Program Managers/CIG Representatives will be in contact with venues/schools ahead of time to ensure that COVID protocols are understood and followed
  • Participants/teachers/volunteers will be given all of the information needed to be safe at CIG events
  • ALL audience members MUST wear a mask during the show(s). Any audience members, volunteer, staff, student, participant or otherwise who refuses to comply will be asked to leave.

The Canadian Improv Games will require all staff and volunteers to have two doses of the COVID-19 vaccine (Astrazeneca, Pfizer, or Moderna, or any acceptable combination of each), even if they are working from home. All volunteers and staff must submit a record of their COVID-19 vaccination when they sign their volunteer/staff documents. This is in line with provincial vaccine mandates, as CIG events are theatre events- which are a non-essential event, and require vaccination to attend. 

 

All participants in the Canadian Improv Games who participate in ANY in-person CIG programming will also be required to be vaccinated except for in the following cases:

  • The participant is under 12 years of age
  • The participant has a medical exemption from a healthcare professional.

 

For teams participating in online events or programs it is still strongly recommended that participants be vaccinated, but this is not required to participate. 

 

Volunteers will submit their vaccination record when they submit their signed volunteer forms to be filed by the Program Manager.

 

Students, teachers, audience members and participants will present their vaccination records at CIG events before entering event space.